Canvas/Campus Solutions Grading

Grading Schemas

Undergraduate Grading Schema

A	Superior	90.00 - 100.00
B	Above Average	80.00 - 89.99
C	Average	70.00 - 79.99
D	Below Average	60.00 - 69.99
F	Failure	0.00 - 59.99
FX	Failure - did not withdraw from course (manual entry in CS)
I	Incomplete - unable to complete course due to extenuating circumstances (manual entry)

Graduate Grading Schema

A	Excellent	90.00 - 100.00
B	Satisfactory	80.00 - 89.99
C	Conditional/Passing	70.00 - 79.99
F	Failure	0.00 - 69.99
FX	Failure - did not withdraw from course (manual entry in CS)
I	Incomplete - unable to complete course due to extenuating circumstances (manual entry)

Pass/Fail Grading Schema (a few courses use this)

P	Pass	70.00 - 100.00
F	Fail	0.00 - 69.99
FX	Failure - did not withdraw from course (manual entry in CS)
I	Incomplete - unable to complete course due to extenuating circumstances (manual entry)

Incompletes/Extensions: : Granting an incomplete / extension is at the instructor’s discretion. Incompletes / Extensions must be requested by the students prior to the term end date. An Agreement for Incomplete Grade must be completed for each student who has been granted an incomplete / extension. Completing this form will detail work to be completed, applicable due dates, and will generate reminders for both the student and the instructor. Due to the accelerated nature of ERAU-W terms, a maximum of 30-days is recommended for granted incompletes/extensions.

If you are granting an extension to a student, you will need to manually change the grade in Campus Solutions from the grade migrated from Canvas to an “I”. Once assigned work has been completed, grade and provide feedback on submitted assignments, and change the “I” grade in CS grading roster as soon as possible to avoid the “I” turning to an “F”.

Note: If there is an unusual circumstances that requires exceeding the timeline set on the Agreement for Incomplete Grade form, please notify the associated Department Chair, the Worldwide Registrar’s office at (866) 393-9046, as well as your Learning Support & Development team at eccdl@erau.edu.

FX grade: For information about when to assign a grade of FX, please select the When to Assign FX tab above.

When to Assign FX

FX Guidelines

FX is assigned to students who do not participate in a course, but do not drop or withdraw from the course. Students who initially participate in a course, but who then cease to participate and do not withdraw from the course will be issued a grade of “FX” by their instructor, which designates failure due to non-attendance. Students are charged for courses for which they earn an “FX” grade, as they have not fulfilled their obligation to complete the course, or completed the necessary steps to drop/withdraw from the course. A grade of FX will officially post as an F grade during the grade sync from Canvas to Campus Solutions. Instructors are required to change the grade in Campus Solutions to FX when applicable.

To comply with Title IV federal financial aid regulations, instructors are required to report when a student has unofficially withdrawn from a class, which is the date on which a student stopped participating in any academically related activity. An academically related activity is any assignment that would receive a percentage grade (0-100) or a complete/incomplete mark such as a discussion board (initial post and/or reply), group projects, quizzes, term papers, capstone assignments, blogs, etc.

Failure to comply with these regulations exposes the university to legal risk and even to the possibility of being unable to administer federal financial aid, which would effectively close the institution. The university (not the student) must document that the activity counts as academic participation. Failure to report that a student has unofficially withdrawn from a course also exposes the university to sanctions from other regulatory bodies, such as the Higher Learning Commission and the Department of Homeland Security.

If the student's last academically related activity was between weeks 1-7, and they didn't earn enough points to pass the course, then record the final letter grade as FX with the last date of the submitted assignment in Campus Solutions.

Note: Advising a student on matters relating to class performance and financial aid with the intent to avoid certain funding consequences or obtain certain funding benefits is dishonest and may be a violation of our code of conduct.

FX FAQ

Does this apply to all credit hour courses?

This policy applies to any course for which a student receives federal financial aid, regardless of the number of credit hours offered.

How do I handle large gaps in graded activity submissions?

In the example below, the last week of graded activity is Week 8 and the date of the submitted quiz becomes the date of the last activity or attendance.

Week 1	Week 2	Week 3	Week 4	Week 5	Week 6	Week 7	Week 8	Week 9
Submitted All Work	Submitted All Work	Submitted All Work	NO WORK SUBMITTED	NO WORK SUBMITTED	NO WORK SUBMITTED	NO WORK SUBMITTED	Completed a quiz (graded activity)	NO WORK SUBMITTED

In this example, the last week of graded activity is Week 6 and the date of the submitted paper becomes the date of the last activity or attendance. The FX grade will be applied in this situation.

Week 1	Week 2	Week 3	Week 4	Week 5	Week 6	Week 7	Week 8	Week 9
Submitted All Work	Submitted All Work	NO WORK SUBMITTED	Submitted All Work	NO WORK SUBMITTED	Completed a written paper	NO WORK SUBMITTED	NO WORK SUBMITTED	NO WORK SUBMITTED

What happens if a student stops participating in week 7?

This would still be an FX and the last date of attendance would be the last date they submitted an academic assignment for grading. The 60% mark (where a student will have earned all their financial aid) falls somewhere in the 6th week so an FX would apply in week 7.

The student stopped participating in Week 7 but has enough points earned in the course to earn a passing letter grade (C, D, etc.). Do I use the FX grade or the grade the student earned?

Use the grade the student earned. If a student has sufficient points earned to pass the course with a letter grade other than an F/FX, then the passing letter grade should be used. It is important to remember to install 'zero' grades in the grade book for all incomplete or missing assignments before determining if a student earned enough points to pass the course.

For questions regarding FX
Anna Garcia, Associate Director of Financial Aid Compliance
Email: garcia14@erau.edu Phone: 386-226-6139

Canvas Grade Sync

Syncing Grades to Campus Solutions

Prepare your Canvas gradebook and complete all grading in Canvas. All cells in Grades should have a grade entered; cells should not be left empty. If you enabled "Treat Ungraded as 0" in Canvas Grades, verify that all cells are filled with a grade, including a zero for incomplete or missing work.

Steps to Transfer Final Grades to Campus Solutions

Step 1

In Canvas, select Settings from your course menu (lower left side).

Step 2

Select the Grade Syncing Tab.

Step 3

Select the Sync grades to SIS button.

Note: The Sync grades to SIS button should only be used once. If you find that there are incomplete grades populated in Campus Solutions after you use the sync function you will need to manually change the grades in Campus Solutions. Do not try to sync the grades multiple times.

Step 4

You will see a message asking you to confirm. Select the OK button.

Step 5

The button will then indicate: Syncing grades to SIS... This may take a few moments to sync.

Note: Larger classes may take longer to sync and may display the following: Error: Net::ReadTimeout. In this instance, it is NOT necessary to resync grades. It may also display the error if Campus Solutions is undergoing heavy use. In either scenario, give the system time to complete the syncing process.

Step 6

The tool will display Synced when complete.

Note: even though grades have synced successfully, you still must review and post in Campus Solutions. See the Campus Solutions Review tab above for specific instructions for completing this final step.

Note: This grade sync is a multi-step process that takes 1-2 minutes to fully complete. Unfortunately, Canvas may time out and present an error message. If that happens, wait a few minutes and refresh the page to check if the error message persists. Then go to Campus Solutions and review the course Grade Roster to see if the sync was processed. If the sync did not process, you may try the grade sync from Canvas once more. If no grades are updated after retrying, please report the issue to IT Support and follow the steps to manually add grades to Campus Solutions.

Important Notes

Once Sync grades to SIS is selected, any changes in assigned grades in the Total column within Canvas will not overwrite the posted grades in Campus Solutions. You will still receive the "Synced" or "Success" message, but no changes will occur in Campus Solutions.

Exception: If you delete all posted grades in Campus Solutions (before beginning the Approve process), you can select Sync grades to SIS in Canvas and post new grades to any or all students.

Sync grades to SIS will not work if Campus Solutions is offline for maintenance.

The Campus Solutions maintenance schedule is shown on the ERNIE homepage at the bottom right corner.

If the course uses a Pass-Fail Grade Scheme, a course score of 0-69.99 = fail while 70.0 to 100.00 = pass.

You can still use the grade sync feature. When using Sync grades to SIS, only the Pass or Fail grades will be sent to Campus Solutions. The percentage grade is not sent. These will show as a ‘P’ or ‘F’ in the Roster Grade column within your Grade Roster in Campus Solutions.
Note: You are still required to review and enter the dates of student attendance.

Campus Solutions Review

Review Grade Roster

Log in to Campus Solutions from ERNIE and carefully review your Grade Roster. Double check each letter grade comparing what appears in Canvas Grades with the Campus Solutions Grade Roster. For more information on when to use FX please reference: Worldwide Catalog - courses: Add/Drop, Load, Classification, Withdrawal, GPA

Step 1

In Campus Solutions, select Grade Roster. Note that this option only appears when it is time to enter grades and the grade rosters for your class has been created (about three weeks prior to the end of the term). You will not see this outside of grading periods.

Step 2

When accessing the Grade Roster, remember you will need to select different terms to post grades for residential students (Daytona or Prescott campus) versus Worldwide campus students, as the terms in which these students enroll differ slightly.

For example: When a Worldwide student enrolls in a course for the May 2021 term, a residential student at Daytona Beach or Prescott would have enrolled in the Summer 2021 term for the same class. If you have residential students in your class, you will need to use the change term button to see those residential students, as they will be on a separate roster.

Step 3

If you have Daytona Beach or Prescott students in your class, change terms by clicking the My Schedule tab and then selecting the Change Term button to see additional options on the Select Term page. Select each appropriate term to ensure students have grades at the end of the term.

For information on manually changing grades and attendance in Campus Solutions, visit the Campus Solutions Manual Input tab above and Attendance page.

Step 4

To view any students for whom grades have not been assigned, click the Display Unassigned Roster Grade Only checkbox under the Display Options group box. This will allow you to quickly update grades that may not have properly synced from Canvas.

Note: If you do not see all of your students on this list, click the Next Row button at the top of the Grade Roster.

Remember that Daytona Beach or Prescott students will be in a separate class accessed from your My Schedule page.

Step 5

After you have entered grades for each student, you have several save options in the Grade Roster Status drop-down menu. Available options are:

Not Reviewed: Select this and click Save if you are not finished entering grades, but would like to save any grades that you have entered.
Ready for Review: Select this and click Save if you are not finished entering grades but will not need to make changes. If you need to go back and change, you can set the value back to Not Reviewed.
Approved: Select this and click Save if your grades are finished and ready to be posted. If you need to change the grades prior to posting, change the status back to Not Reviewed and click Save. Once you click Approve and Save, a Post button will appear at the bottom of the screen. You must click the Post button to post the grades.

Note: Keep track of your student's Incomplete deadlines. The maximum Incomplete period is 30 days.

After you've posted grades, you should receive a confirmation email from the system.

Email Students About Grade Posting

It is best practice to send an email to students when grades are posted. You can do this directly from Campus Solutions.

Step 1

From the same screen, select all students. Students with incompletes or extensions can be unselected using box next to their ID number and name. Select notify all students to send a message to every student on the roster.

Step 2

You can write a message to your students; you may wish to change the subject to include the term and course name.

Campus Solutions Manual Input

Manual Grade Input and Overriding Grades

If you prefer not to use the Grade Sync feature in Canvas, you can enter grades and attendance in Campus Solutions manually using these steps. Follow the same steps if you need to override grades or attendance dates that have been synced from Canvas. Once the grading window opens at the end of the term, the Final Grade Roster will be created and you will be able to enter grades on the Grade Roster page in Campus Solutions.

Step 1

When you click the Grade Roster icon next to the class on your schedule, this page will open:

Step 2

At the top of this page, make sure that the Grade Roster Type field is set to Final Grade

Step 3

You can enter grades for each student using the Roster Grade drop-down menu. To add a grade to multiple students, you can click the Select check box for those students, choose a grade in the add this grade to Selected Students drop-down menu below the grade roster and click the add this Grade to Selected Students.

Note: If you do not see all of your students on this list, click the Next Row button at the top of the Grade Roster.

Remember that Daytona Beach or Prescott students will be in a grade roster associated with a different Term which is accessed from the My Schedule page within Campus Solutions.

Step 4

Perform any necessary grading adjustments such as a change to FX, Incomplete, or rounding. For more information on when to use FX please reference: When to assign FX tab above

For example: Should a student's final percentage be 89.99%, an instructor may have a procedure to round up to 90% and thus assign a higher final letter grade. In this event, the final letter grade in Campus Solutions can be manually changed from a B to an A. This needs to be done prior to Approving and Posting in Campus Solutions.

Note: When selecting grades, you will see available grades for all rosters. Make sure to select the appropriate grades for the Final grades roster (e.g., graduate students cannot earn a grade of D). Refer to the grading schema tab above.

Last Date of Attendance

The last date of attendance is the date the student last posted coursework to the Canvas course. The last date of attendance is important for financial aid purposes and must be entered for all students. This guide details how to find the date of last attendance within your Canvas course Grades. Use these instructions to verify dates that automatically synced from Canvas or for manual entry in Campus Solutions. If you are uncertain about whether a submission or activity can be used as the last date of attendance, please contact the Worldwide Financial Aid Office wwfinaid@erau.edu

The Last Activity information under People does not indicate the last submission by the student and should not be used. Follow these steps to determine the student's last date of attendance:

Step 1

Within the course Grades page, click on Gradebook > Gradebook History.

Step 2

In the Student field, start typing the last name of the student you wish to view. When the student's name appears, click it to select and then press the filter button to see the list of assignment submissions and dates.

Step 3

The results will list in a reverse chronological sequence with the most recent activity listed at the top. That is the date to use as the Last Activity Date.

Note: When selecting grades, you will see available grades for all rosters. Make sure to select the appropriate grades for the Final grades roster (e.g., graduate students cannot earn a grade of D). Refer to the grading schema tab above.

Step 4

If you used the Grade Sync tool, then compare and verify the date of the most recent submission against the dates in Campus Solutions and make any necessary corrections. If changes are needed, the last date of attendance can be assigned individually to a student or added to multiple students by selecting the checkbox for those students, then clicking add this last attend date to selected students.

Note: If you do not see all your students on this list, click the Next Row button at the top of the Grade Roster.

Also, any Daytona Beach or Prescott students will be in a grade roster associated with a different Term which is accessed from the My Schedule page within Campus Solutions.

Grade Change Requests

Grade Change Procedures

Once you have posted grades, you will have 30 days to change grades if necessary. Grade changes after 30 days must be submitted in an online request through ERNIE. This request is located on the ERNIE Forms tab under the Office of the Registrar > Grade Change Form.

To send a grade change request, click the Request Grade Change link on the Grade Roster. Note that this link will only appear once grades have been posted.

On the Grade Change Request page, make any changes to your student's grades and click Submit. If you need help with a grade change, please contact the Office of the Registrar -Worldwide at ecregist@erau.edu or 866-393-9046.