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Instructor Guide

SAP Setup Information for Instructors

Some initial setup is required before term start to ensure SAP is ready for student use.

After you have completed the "Download and Install" and "How to Login" instructions for your respective type of computer, you need to complete the following setup.

Step 1

A week before term starts, the college will send you the individual usernames and temporary password information for your class.

Each student will receive a unique username and common temporary password. You must send the information via the Canvas inbox message to each student individually during the first week of the term.

Step 2

Post an announcement during the first week to let students know you have forwarded their personal login information. Include the college provided server name and client ID.

You may remind students to visit the download and login information located in this SAP Guide.

How to Download and Install SAP for Instructors (Windows)

Complete the steps below as soon as possible to ensure your course is ready to finish SAP setup.

Note: If you have previously installed the SAP GUI on your device you may need to reinstall or update. Follow the instructions below to be sure your version is up to date. While some verbiage may be slightly altered based on how much of the download and/or installation process you have completed, the steps should be the same.

Important Note: SAP requires you download and install a GUI. You must have administrative rights to install the software on your device.

Step 1

UCC Navbar with Register link highlighted

Navigate to the UCC site and select Register.

Step 2

UCC Registration page with email and institution box highlighted for input

Enter your information in the registration form. Make sure you select Embry Riddle Aeronautical University from the Institution drop down menu. Use your @erau.edu email address.

Important Note: Once you complete the form, a request will come to the ERAU College of Business to activate your account. You will then receive an email from the college when your account is activated. You will not be able to login until you receive that email.

Step 3

UCC login bar with username and password inputs highlighted.

Once you have received your activation email from the college, you can login using the user name and password you created.

Step 4

UCC Navbar with support link highlighted

Select Support.

Step 5

UCC Navbar with Support dropdown opened and Downloads link highlighted

Select Downloads.

Step 6

Download categories page with SAP GUI for Windows highlighted as A and SAP GUI 800P2 for Windows highlighted as B

  1. Select SAP GUI for Windows.
  2. Select SAPGUI_800P2.exe to download the file.

Step 7

SAP Install wizard with Next button selected

Open the downloaded file on your computer. A pop-up window will appear. Select Next.

Step 8

SAP Install wizard with SAPGUI800P2 selected and Next button highlighted

Select the GUI you are installing and select Next.

Step 9

SAP Install Wizard with progress bar showing installation progress

A installation progress screen will appear.

Step 10

SAP install wizard with installation complete screen and close button highlighted

Once it is complete, select Close and reboot your computer.

How to Login to SAP for Instructors (Windows)

If your account has not been activated by the college, do not complete the directions below until they have emailed you.

You will receive the server name and client ID from the college during the first week of the term. You must have this information to follow the steps below. If you have not received it from the college, reach out to them ASAP using the Support contacts.

Steps 1 and 2 must be completed each time you login to SAP. Use all Steps when logging in for the first time.

Logging Into the Server

Step 1

SAP Available Server list highlighted along with Log On button highlighted

Load the software on your computer. You will see several server options. Choose the server provided by the college and select Log On.

Step 2

SAP Server Login Page with Client, User, and Password inputs highlighted

Enter the following information:

  1. Client: A three digit client ID.
  2. User: Your registered user name.
  3. Password: The black dots do not disappear when you enter your password. Your password will override the equal number of dots. Be careful when entering your password as this can make it difficult to determine the number of characters you have entered.

First Time Logging In

If this is the first time logging in, follow steps 1 and 2 above and then complete the following.

Step 3

SAP Change Password page with New Password and Repeat Password inputs highlighted and Transfer Button selected

You will be prompted to change your password. The text boxes will have black dots preloaded; this does not mean a password is already entered. Place your cursor at the far left of the black dots and carefully type your password. The dots do not disappear when you type in the password.

Select the to save your new password.

Step 4

SAP Copyright information page with Continue Button Highlighted

A popup with copyright information will appear. Select the after reading the information.

Step 5

SAP System Messages page with checkmark button highlighted

A popup with general system messages may appear. Select the to move on.

The SAP window will appear. See the Example of SAP GUI below for more information.

Example of SAP GUI

See the example workspace below:

  1. SAP tool bar: Manage SAP menu tools.
  2. SAP Menu: Find course specific content. Refer to the assignment in Canvas for what content is needed.
SAP GUI example with top navbar highlighted as A and side panel highlighted as B

How to Download and Install SAP for Instructors (Mac)

SAP requires you download and install a GUI. You must have administrative rights to install the software on your device.

Note: If you have previously installed the SAP GUI on your device you may need to reinstall or update. Follow the instructions below to be sure your version is up to date. While some verbiage may be slightly altered based on how much of the download and/or installation process you have completed, the steps should be the same.

You must complete both parts in the installation process: Part 1: Install Java and Part 2: Install SAP GUI

Throughout this guide, you may receive an error that the application cannot be opened as it is from a non-Apple developer. Follow Apple's guide to open third-party developer applications when prompted.

Part 1: Install Java

Step 1

Java Home page with Java Download button highlighted

Navigate to the Java website and select Java Download.

Step 2

Java Download page with Download Java for macOS Intel highlighted

Select Download Java for macOS Intel to install Java on your MAC.

Note: Java versions in this guide may be different than pictures shown. Download the latest version.

Step 3

Mac Downloads folder with jre-8u241-macosx-x64.dmg file highlighted

The file will be downloaded and placed in your Downloads folder. Open Finder and open the downloaded Java file: jre-###-macosx-x64.dmg

Step 4

Mac Java 8 folder with Java 8 update 241 highlighted Mac security screen with Open button highlighted

Double-click the Java # Update ### installer to open it.

You may be prompted to allow the downloaded app. If so, select Open.

Step 5

Java Installer with Install button highlighted

A new window will appear. Select Install.

Step 6

Java Installation complete screen with Close button highlighted

Once the Java installation is completed, select Close.

Part 2: Install SAP GUI

Step 1

Mac Downloads folder with PlatinGUI750_5-8002494.jar highlighted Mac security screen with OK button highlighted

Download the GUI780Installation_6-70007413.DMG file. Extract the file on your device and open GUI780Installation_6-70007413.DMG.

Image may not reflect up to date file name. You will likely see the following error message that states the file can't be opened because its from an unidentified developer. Follow Apple's guide to open third-party developer applications.

Step 2

SAP GUI for Java Installer with SAP GUI for Java Installer button highlighted

After you approve the application, select SAP GUI for Java installer.

Step 3

SAP GUI for Java Installer with Next button highlighted

When the SAP GUI for Java installer opens, select Next

Step 4

SAP GUI for Java Installer requirements with Next button highlighted

Read the requirements notes and then select Next.

Step 5

SAP GUI for Java Installer installation options with Install button highlighted

Leave the default entries. Select Install.

Step 6

SAP GUI for Java Installer installation successful page with Close button highlighted

Once the SAP GUI for Java installation is completed, select Close.

You are now ready to login and use the SAP GUI for Java.

How to login to SAP for Instructors (Mac)

Step 1

Mac Finder Applications folder with SAPGUI 7.80rev5 highlighted

Open Finder and navigate to Applications > SAP Clients > SAPGUI 7.80rev5.

Open SAPGUI 7.80rev5.

Step 2

SAPGUI Dropdown with Preferences option highlighted

On the top menu bar, select SAPGUI > Settings.

Step 3

SAP Preferences Log On page with SAP UI Landscape input box highlighted

In the Log On area, find the SAP UI Landscape text-box and paste the following link :

http://gui.ucc.uwm.edu/sapgui/SAPUILandscapeGlobal.xml

Step 4

SAP Preferences page with Apply button highlighted

Select Apply and close the settings window.

Step 5

SAP GUI with top dropdown highlighted SAP GUI Dropdown opened with UW-Milwaukee UCC highlighted

On the top menu bar, select View > Workspaces > UW-Milwaukee UCC from the drop-down menu.

The SAP server list should now be populated. Double-click on a system to connect to it.

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This page was last updated May 12, 2025